PRIVACY POLICY
Collection and use of your personal information
The personal information we collect depends on the business relationship that binds us.
Users of the websites of members of Les Entreprises JPC
When you use the websites of Les Entreprises JPC, the following personal information is collected:
- your name;
- your email address;
- your company;
- your place of origin when visiting the site;
- your language of use of the site;
- your age group;
- if applicable, your gender.
This personal information is collected from the cookies that are found on our sites, as part of a contact request or registration for our newsletters.
We use this personal information for legitimate business purposes, such as:
- responding to your requests for information;
- promoting our services and products.
We do not sell your personal information to third parties. Your personal information may be transmitted to the following third parties, and for the following reasons:
- to other entities of Les Entreprises JPC so that these other entities can answer your questions;
- to third parties to whom we must, according to our regulatory obligations, communicate personal information.
Potential or current clients, partners, subcontractors or consultants
As clients, partners, subcontractors or consultants, we collect certain personal information. This personal information is as follows:
- your name;
- your professional title;
- your company;
- your email address;
- your telephone number;
- your professional address.
This information may be collected in particular during:
- a request for information made to us, in writing or by telephone;
- a meeting in person;
- services rendered by Les Entreprises JPC or one of its subsidiaries, or when signing a contract with Les Entreprises JPC or one of its subsidiaries;
- prospecting with you;
- access to public sources such as the websites of your organizations, or associations, etc.
We use this personal information for legitimate business purposes, such as:
- rendering professional services;
- negotiating and signing service agreements with you;
- compliance with regulatory obligations in force;
- transmitting information necessary to perform the services;
- preparing and transmitting invoices, or payment in connection with the services rendered;
- answering possible sporadic questions during the mandate;
- prospecting, and business planning.
We do not sell your personal information to third parties. Your personal information may be transmitted to the following third parties, and for the following reasons:
- to other entities of Les Entreprises JPC so that these other entities can answer your questions, or intervene in the context of services or agreements;
- to third-party suppliers who provide services to our customers;
- to the authorities in place as part of formal investigations in the event of fraud, financial crime or corruption, or situations that may be similar to these situations;
- to government authorities, when required by law;
- to third parties to whom we must, according to our regulatory obligations, communicate personal information.
Potential or current job applicants at Les Entreprises JPC
We collect and process certain personal information as part of filling available positions in our company. We collect your personal information when you apply for a position, whether through the “Careers” page on our website or by any other means. We may also conduct checks with references provided by you, and on publicly available sources, such as social networks or Google. As provided for in applicable regulations, we may retain your personal information obtained as part of an application for a position and for future consideration.
The personal information collected when you apply for a position includes, in particular:
- your name;
- your professional title, if applicable;
- your email;
- your telephone number;
- your professional training;
- any information included in your resume;
- any personal information included in a cover letter, if applicable.
We use the personal information collected as part of this process to:
- assess your application in relation to the position for which you have applied, and possibly other open positions in our company;
- obtain or verify certain information communicated to third parties, or obtain recommendations from third parties;
- to sign an employment contract with you;
- communicate with you regarding other positions that may match your profile;
We do not sell your personal information to third parties. Your
personal information may be transmitted to the following third parties, and for the following reasons:
to other entities Les Entreprises JPC for which a position matching your profile is available;
- service providers retained by Les Entreprises JPC as part of the staffing of positions, for example, firms that perform criminal background checks or verify the information transmitted;
- third-party providers who have mandates with us to support human resources management;
- to third parties to whom we must, according to our regulatory obligations, communicate personal information.
Protection of personal information
In order to ensure the protection of your personal information, we have implemented reasonable security measures. These measures are intended to ensure protection against unauthorized access, use or communication (of any kind) and against loss or destruction of information. We have, as part of our contractual agreements with external suppliers, implemented security measures to ensure the protection of your personal information processed by these third parties.
Social networks and links to other sites
We have official pages on social networks, such as Facebook and LinkedIn. We do not control the privacy policies of these sites. We recommend that you exercise caution when interacting with these platforms and limit the sharing of personal information on our pages. The same may apply to links on our site leading to third-party sites. We do not control the privacy policies of these sites and we recommend that you exercise caution if you share personal information there.
Cloud
Your personal information may be stored in the cloud. This personal information may therefore be processed by third-party providers, on our behalf and stored in Canada. We have implemented internal measures to ensure the protection of your personal information by these providers, and to ensure that your personal information is not used in a manner contrary to this Policy.
Retention of Personal Information
We retain your personal information for as long as necessary to fulfill the purpose for which the information was collected. We retain this information to meet our legal obligations, provide our services or settle any dispute.
Your rights as a data subject
As a data subject, you have certain rights in relation to your personal information. These may be restricted by certain conditions or exceptions.
Access to your personal information
We must confirm to you the existence of personal information in our possession and allow you to obtain a copy of it.
Rectification
You can contact us to correct or update your personal information. All requests for access or rectification of your rights must be made by email to info@entreprisesjpc.com. The person responsible for the protection of personal information must respond to your request within thirty (30) days of its receipt. Any refusal of a request must be justified by including the various legislative provisions on which the refusal is based. In the event of a refusal, alternative remedies will be presented to you, including the applicable deadlines for availing yourself of them. Access to your personal information is free of charge, but you may be asked to pay reasonable fees for the transcription, reproduction or transmission of documents containing your personal information. These costs will be notified to you prior to any transcription, reproduction or transmission of your personal information.
Deletion
You may request to have your personal information deleted from our databases. In making such a request, we must take into account several factors, including the applicable legislative provisions regarding record-keeping obligations. It is therefore possible that a deletion request cannot be fully processed at the time of your request.
Withdrawal of your consent
You can withdraw your consent to the direct transmission of marketing elements at any time. This request can be made directly in the emails sent to you using the button provided for this purpose.
Compliance
This Policy complies with the legislation in force in Quebec, including in particular the Act respecting the protection of personal information in the private sector.
Contact Us
For any questions regarding the retention or protection of your personal information held by JPC, or to file a complaint, you can contact the company’s privacy officer at info@entreprisesjpc.com.
Changes
We may need to make changes to the Policy from time to time to ensure compliance with applicable privacy and data protection legislation, as well as to update our privacy practices.
Updated: December 2024